Likewise, some orgs don’t have an information-heavy process. Even some larger companies may not need more than one cloud provider if business needs are more streamlined (e.g., certain manufacturing, building, landscaping, maintenance, catering, construction, or a childcare business). One provider might supply adequate email, cloud storage, collaboration, and documentation needs. Organizations using a single-cloud model often use one service, like email or customer relationship management.įor example, a small organization might not need a variety of specialized cloud service providers. Some organizations only use one provider for everything saved in the cloud. End users need to understand and follow best practices for storing files depending on platform. In addition, IT administrators have to manage all those platforms.īest practices.

The challenge of multiple logins can confuse-and fatigue-users. Subscription costs for multiple providers can add up quickly. Fortunately, not every employee will require a license for each cloud service.Ĭonfusion. The same is true if the provider has a data leak or if you need to restore data. If one cloud provider’s servers go down, you don’t have to stop business until they’re back online. For example, some niche cloud solutions are designed for media files, while others are specialized health care databases, still others for secure file sharing, and so on. On the other hand, some cloud providers cater to such a broad audience that they might not support the specific tools you need for an optimal workflow.ĭiversifying to build resilience. Using the best cloud provider for specific needs boosts performances. Some cloud providers are experts or niche cloud services. Using specialized providers for improved performance. Depending on a single provider can make it difficult to switch without fees or even legal issues. You are also tied to the vendor’s limits for storage, user interface, integrations, etc. If you have international employees or clients, you might need a different service platform to work beyond your borders. Some regions, like the European Union, have different compliance regulations to uphold.Īvoiding vendor lock in. Working with international colleagues and compliance regulations. Limiting user access protects your data from any potential breaches. You don’t need to give every user in your organization access to each cloud account. If you’re still on the fence, consider the following pros and cons of a multi-cloud strategy. When one cloud service can’t provide the most efficient and effective process for your organization, then it’s time to look at a multi-cloud approach. In the end, choosing to use more than one cloud provider comes down to business outcomes. Making a case for multiple cloud servicesĪ multiple cloud (or multi-cloud) setup allows organizations to choose the best cloud provider for each workload or scenario.įor example, an organization may use one cloud company for communications like email and video conferencing, but use another cloud provider as a secure file-sharing option for their sales department to share outside their company.Ī healthcare organization might choose a cloud provider specifically designed for HIPPA compliance, but needs a different solution to coordinate employee shift schedules.Ī government or finance organization might rely on one cloud provider for compliance reasons, but another for their payroll and HR needs.Ī marketing firm may choose one file storage provider for collaboration on large media files, but use a different provider for advertising distribution. Storage: The cloud can store all file types, including documents, images, audio, video, presentations, and more-with terabytes to unlimited storage sizes.īut about those file-hosting services-which should your organization consider? And what do your users need to know to use them effectively and securely?įor our purposes, let’s zero in on four popular options: Box, Dropbox, Google Drive, and Microsoft OneDrive. History: Most cloud storage features version history to restore previous drafts.

Instead of long-term file sharing, you can control, update, or even delete it at any time. Share: Choose when to share, who to share with, and when to revoke recipient access. You'll enjoy features like autosave, chat, and more.

You can access cloud documents on a different device without missing a beat.Ĭollaboration: Instead of sharing multiple versions of documents-share links with co-workers so everyone can contribute on the same document in real time. For example: Anywhere access – Today’s users demand file access on the go. If your laptop dies-no problem.

Plus, there’s so much to love about the cloud. Files are the backbone of every business-including contracts, sales stats, marketing materials, documentation, and everything in-between. Organizations rely on cloud-based content management services like Box and Dropbox to store and share those files.

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